main street keene nh

City Council Rules of Order

  • Section 1 Regular Council Meetings

    SECTION 1. REGULAR COUNCIL MEETING. Regular meetings shall be held on the first and third Thursdays of each month (holidays, and summer City Council vacation excepted). The meetings shall take place in the City Council Chambers, City Hall, unless otherwise authorized by vote of the Council.  The City Council shall meet at least once per month.

    (Amended 3-20-1986, 1-18-2018)

  • Section 2 Special Meetings

    SECTION 2. SPECIAL MEETINGS. Special meetings may be called by the Mayor, or at his or her refusal or absence from the City, by five (5) or more members of the Council, subject to Section 4, "Quorum," of these Rules of Order. The City Clerk shall prepare a notice of the special session stating time, place, and object, and this notice shall either be mailed or sent by cell phone text message at least forty-eight (48) hours before the time of the meeting, or in an emergency as determined by the Mayor, it shall be served personally upon each member of the Council, or left at their usual place of residence at least two (2) hours before the time of the meeting. It shall also be the duty of the City Clerk, immediately upon receipt of a request to do so, to make diligent effort to notify each member of the Council by telephone or otherwise of such special session.

    (Amended 2-7-1980, 8-2-1984, 1-18-2018)

  • Section 3 Adjourned Sessions

    SECTION 3. ADJOURNED SESSIONS.  Any session of the Council may be continued or recessed from day to day, or for more than one (1) day, but no recess shall be for a longer period than until the next regular meeting thereafter.

  • Section 4 Quorum

    SECTION 4. QUORUM. The majority of the Councilors elected shall constitute a quorum. Roll call attendance will be taken before the start of all meetings of the City Council. In case that a less number than a quorum shall convene at a regular or special meeting, the meeting shall be rescheduled by the Mayor or the temporary chairman.

    (Amended 8-2-1984), 1-18-2018

  • Section 5 Presiding Officer

    SECTION 5. PRESIDING OFFICER. The Mayor shall take the chair at the hour appointed for the Council to meet, and shall immediately call the members to order. The roll shall then be called by the Clerk, who shall enter in the minutes of the meeting the names of the members present. The name of any member entering after roll call shall be entered in the minutes.

  • Section 6 Temporary Chairman

    SECTION 6. TEMPORARY CHAIRMAN. In case of the absence of the Mayor, the Clerk shall call the Council to order and call the roll of the members. If a quorum is found to be present, the Council shall proceed to elect a Councilor, by a majority vote of those present, as chairman of the meeting to act until the Mayor appears. The temporary chairman shall have the obligation to vote in accordance with Section 14, "Voting and Conflict of Interest," of these Rules of Order.

  • Section 7 City Clerk

    SECTION 7. CITY CLERK. The City Clerk shall be the Clerk of the Council and shall perform such other duties as the Mayor and a majority of the Council may prescribe.
    (Amended 2-7-1980)

  • Section 8 City Attorney

    SECTION 8. CITY ATTORNEY. The City Attorney shall attend all meetings of the Council unless excused by the Council or Mayor. Any member of the Council or the Mayor may at any time call upon the City Attorney for an opinion as to law, ordinances, or parliamentary procedure, but the final decision as to any matter of parliamentary procedure shall be the responsibility of the presiding officer, subject to the provisions of Section 12, "Right of Appeal," of these Rules of Order.

    (Amended 4-20-1972)

  • Section 9 City Manager

    Section 9, City Manager.  The City Manager shall attend all meetings of the City Council unless excused by the City Council or Mayor.  The City Manager shall have all of the rights and restrictions for participation in City Council meetings as defined by the City Charter, applicable state law, and the Rules of Order.

  • Section 10 Decorum and Order

    SECTION 10. DECORUM AND ORDER. The presiding officer shall preserve decorum and if a member transgresses the rules of the Council, the presiding officer shall, or any member may, call him or her to order, in which case he or she shall be seated, subject to the member's right to appeal under Section 12, "Right of Appeal," of these Rules of Order. Appropriate dress during regular meetings of the City Council shall consist of professional business attire. Cell phones are to be silenced while the City Council is in session.  The Mayor and Council members are expected to devote their attention to the business of the City Council, and to refrain from the use of electronic devices during City Council meetings not germane to the business before the Council.

    (Amended 2-20-1975, 1-18-2018)

  • Section 11 Right of Floor

    SECTION 11. RIGHT OF FLOOR. When recognized by the Chair, a member shall rise in his or her place, respectfully address the presiding officer, shall confine himself or herself to the question under debate, avoid personalities, and refrain from impugning the motives of any other member's or participant’s argument, stated position or vote. No member of the Council may speak for or against a petition at a public hearing thereon, but he or she may ask questions concerning the petition or answer questions if he or she has special knowledge concerning the petition.

    (Amended 6-5-1975, 1-18-2018)

  • Section 12 Excusal During Meeting

    SECTION 12. EXCUSAL DURING MEETING. No member may leave the Council Chamber after the call for a vote without permission from the presiding officer. There shall be, at a convenient point to be selected by the Mayor or presiding officer in the absence of the Mayor, a recess of approximately (5) minutes, after the Council has been in session for two (2) hours, including hearings.

    (Amended 1-18-2018)

  • Section 13 Right of Appeal

    SECTION 13. RIGHT OF APPEAL. Any member may appeal to the Council a ruling of the presiding officer. If the appeal is seconded the member making the appeal may briefly state his or her reason for the same, and the presiding officer may briefly explain his or her ruling; but there shall be no debate on the appeal and no other member shall participate in the discussion. The presiding officer shall then put the question, "Shall the decision of the Chair be sustained?" If a majority of the members present vote in the negative, the ruling of the Chair is overruled; otherwise, it is sustained. Such a vote shall be by roll call. The Chair shall not have a vote.

  • Section 14 Limitation on Debate

    SECTION 14. LIMITATION OF DEBATE. No member shall be allowed to speak more than once upon any one question until every other member choosing to speak thereon shall have spoken, and no member shall speak more than three times on any one question, nor for a longer time than ten (10) minutes in all, without leave of the Council.

    (Amended 2-7-1980, 1-18-2018)

  • Section 15 Voting and Conflict of Interest

    SECTION 15. VOTING AND CONFLICT OF INTEREST.

    Every member present when a question is put shall vote thereon, except when the member has a conflict of interest in the matter as defined by Section 25, "Conflicts of Interest," of the Charter of the City of Keene. A conflict may exist when a Councilor's spouse, parent, child, or other member of the Councilor's immediate family has a conflict. A conflict shall also exist when a business or individual has a matter before the Council and a Councilor is employed by the business, or is otherwise a party in interest. If the conflict becomes known prior to a Council meeting, the Councilor shall file with the City Clerk the written particulars of the conflict of interest for inclusion on the Council agenda. If the conflict becomes known to a Councilor during a meeting, the Councilor should immediately disclose the particulars of the conflict of interest. The question of whether or not a conflict exists will then be decided by a majority vote of the Councilors present. When such a conflict is determined by the City Council to exists, the member having the conflict shall be prohibited from participating in the discussion and voting. Except at a duly noticed public hearing, or a public meeting, in which the public is allowed to speak, no Councilor having a conflict of interest may discuss the issue in which he or she has a conflict with any other Councilor in any other place or any other time. If a Councilor with a conflict of interest wishes to speak at a public hearing, or in a public meeting, the Councilor shall do so from the audience section of the meeting.

    Any Councilor having reasonable grounds to believe that another Councilor has a conflict of interest may raise the issue on his or her own motion. The question will then be decided as set forth above.

    (Amended 6-5-1975, 4-15-1976, 4-20-1978, 4-17-1980, 6-18-1981, 8-2-1984, 4-18-1991, 2-17-2005, 6-5-2008, 1-18-2018)

  • Section 16 Demand for Roll Call

    SECTION 16. DEMAND FOR ROLL CALL. Upon the demand of any member, made before the vote has been called for, the roll shall be called for yeas and nays upon any question before the Council. It shall not be in order for members to explain their vote during the roll call.

    (Amended 1-18-2018)

  • Section 17 Motions

    SECTION 17. MOTIONS. A long or complex motion shall be reduced to writing if the Chair so directs; or if any member of the Council requests it. When a main motion is under debate, the Mayor may receive the following subsidiary motions, which have their proper position in the order, taking precedence over the motions that rank below it and yielding to motions that rank above it:

    Lay on the table

    2nd required

    Simple majority

    Not debatable

    Not amendable

    Previous question

    2nd required

    2/3 majority

    Not debatable

    Not amendable

    Limit or extend debate

    2nd required

    2/3 majority

    Not debatable

    Amendable

    Postpone definitely

    2nd required

    Simple majority

    Debatable

    Amendable

    Refer

    2nd required

    Simple majority

    Debatable

    Amendable

    Amend

    2nd required

    Simple majority

    Debatable

    Not amendable

    Postpone indefinitely

    2nd required

    Simple majority

    Debatable

    Not amendable

    Main motion

    2nd required

    Simple majority

    Debatable

    Amendable

    In addition to subsidiary motions, the Mayor may receive the following incidental and restoratory motions, which have no rank:

    Recess

    2nd required

    Simple majority

    Not debatable

    Not amendable

    Division of the question

    2nd required

    Simple majority

    Not debatable

    Amendable

    Suspend Rules of Order

    2nd required

    2/3 majority

    Not debatable

    Not amendable

    Take from the table

    2nd required

    Simple majority

    Not debatable

    Not amendable

    Reconsider

    2nd required

    Simple majority

    Debatable

    Not amendable

    Appeal from a decision of the Chair

    2nd required

    2/3 majority

    Debatable only between Mayor and the member making the appeal

    Not amendable

    Call from Committee

    2nd required

    Simple majority

    Debatable

    Not amendable

    Point of Order

    None

    Ruling by the Chair

    Not debatable

    Not amendable


    (Amended 6-5-2008, 11-21-2013, 11-19-2015, 1-18-2018)

  • Section 18 Permission Required to Address Council

    SECTION 18. PERMISSION REQUIRED TO ADDRESS COUNCIL. Persons other than the Mayor, members of the Council or the City Manager shall not be permitted to address the Council except upon introduction by, and permission of the Mayor and only after the person's name and address has been clearly stated.

    (Amended 1-18-2018)

  • Section 19 Adjournment

    SECTION 19. ADJOURNMENT. Adjournment shall be in order at any time, except as follows:

    1.   When repeated without intervening business or discussion
    2.   When made as an interruption of a member while speaking
    3.   When the previous question has been ordered
    4.   While a vote is being taken.

    A motion to fix the time to which to adjourn is debatable only as to the time to which the meeting is adjourned.

    (Amended 11-21-2013, 1-18-2018)

  • Section 20 Reconsideration

    SECTION 20. RECONSIDERATION. After the decision of any question, any member who voted with the prevailing side may move for reconsideration for that action at the next regular meeting of the Council. For the purposes of this Rule, the next regular meeting of the Council shall be the next regularly scheduled meeting of the City Council which is at least ten (10) days after the meeting of the Council at which the decision to be reconsidered occurred. The Councilor shall submit a written notice and the question shall be placed on the agenda in accordance with these rules. A motion to reconsider shall require a majority vote of the Councilors present. After a motion for reconsideration has once been acted on, no other motion for a reconsideration thereof shall be made. If the original vote is sustained at the next regular meeting as defined herein, the Council shall have no further right of reconsideration on the question.

    (Amended 4-20-1972, 8-19-1993, 1-5-1995)

  • Section 21 Tie Vote

    SECTION 21. TIE VOTE. In case of a tie vote on any proposal, the presiding officer shall cast his or her vote to dissolve the tie vote.

    (Amended 1-18-2018)

  • Section 22 Special Committees

    SECTION 22. SPECIAL COMMITTEES. All Special Committees of the Council such as the Council may establish, shall be appointed and announced by the Mayor. The appointment by the Mayor shall also include an indication of any funds or staff time to be utilized by such Special Committees and, if any, such funds and staff time to be approved by the City Council.  Special Committees shall continue to exist until their charge has been completed or one year from the date of establishment, whichever comes first.

    (Amended 4-20-1972, 7-17-1974, 12-16-1976, 2-7-1980, 3-26-1980, 2-15-1990, 4-18-1991, 11-20-1997, 6-5-2008, 11-19-2015)

  • Section 23 Standing Committees

    SECTION 23. STANDING COMMITTEES. At the commencement of each municipal year, the following Standing Committees of the Council shall be appointed by the Mayor. All Standing Committees of the Council shall consist of five (5) members. No member shall serve on more than one Standing Committee of the Council at the same time. The first member named on each Committee to be Chairman; the second member named on each Committee to be Vice-Chairman. Items referred to Committee shall be in accordance with their areas of concern as set forth below:

    Finance, Organization, and Personnel Committee
    Assessment, budget, cable franchise, claims, purchase and sale of real property and its disposition, elections, finances, information technology, insurance, leases and lease management, organization, personnel, purchasing, and taxes.

    Municipal Services, Facilities and Infrastructure Committee
    Cemeteries, intermodal transportation, facilities, infrastructure management and planning, fire, public health, human services, library, parks, police, recreation, public safety, trail system, traffic control, and youth services.

    Planning, Licenses and Development Committee
    Airport, Airport leases, Airport land use planning, broadband, college/city relations, enforcement of codes, easements, economic development, floodplain, development, housing, intergovernmental relations, land use, permits, legislative review, licensing, management of open space, conservation, planning, Rules of Order, wetlands, and zoning.

    A Councilor who is not a member of the Committee may ask questions and participate in the discussion, but may not participate in the deliberations after a motion and 2nd has been made concerning an item on a Committee agenda. If the Committee votes to remove a matter from more time, it shall be placed on the agenda for the next scheduled committee meeting and prior notice shall be provided to all interested parties. If the Committee votes to go into non-public session, only the members of the Committee, and required City Staff, shall attend the session. Non-public sessions by a Committee are discouraged, and shall only occur in extraordinary circumstances.

    All Standing Committees, except Finance, Organization and Personnel, shall normally meet on the Wednesday following a regularly scheduled Council meeting. The Finance, Organization and Personnel Committee shall normally meet on the first Thursday following the regularly scheduled Council meeting. Items to be submitted for the agenda packet must be filed with the City Clerk by 1:00 PM on the Tuesday before the Committees hold their regular meetings. A majority of each Committee shall constitute a quorum. The City Manager and those department heads requested by the City Manager shall normally attend the regularly scheduled Standing Committee meetings. The City Manager may designate a department head or other suitable person to represent him or her unless he or she is requested by the Committee to attend a particular meeting, but the Committee Chairmen will make arrangements to avoid conflicting demands on the City Manager's time.

    (Amended 8-3-1972, 2-1-1979, 3-15-1979, 10-1-1981, 5-17-1990, 6-7-1990, 11-20-1997, 11-18-1999, 6-5-2008, 11-1-2012, 2-18-2016, 1-18-2018)

  • Section 24 Order of Business

    SECTION 24. ORDER OF BUSINESS. The business of all regular meetings of the Council shall be transacted in the following order, unless directed by the Mayor or presiding officer.

    1.   Call to order
    2.   Roll call of attendance
    3.   Pledge of allegiance
    4.   Acceptance of minutes of the preceding meeting.
    5.   Public Hearings, proclamations and presentations
    6.   Nominations/confirmations/appointments
    7.   Communications
    8.   Reports of Committees/Boards/Staff
    9.   City Manager Comments
    10. Legislation (Ordinances/Resolutions)
    11. Non-Public Session
    12. Adjournment




    (Amended 8-2-1984, 6-5-2008, 11-19-2015, 1-18-2018)

  • Section 25 Communications

    SECTION 25. COMMUNICATIONS. Communications to be introduced to the City Council must be signed by the person introducing the same and must give his or her residential address, mailing address, if different, at which he or she can be reached to be notified of committee meetings, etc. Communications containing a scanned image of the person's actual signature may be submitted electronically.  Communications not containing all of the above will not be accepted by the City Clerk and will not be placed on the agenda of the City Council. Communications addressed to a Councilor of a personal or argumentative nature shall not be introduced in Council.

    (Amended 10-2-1980, 9-7-1981, 8-2-1984, 4-18-1991, 11-19-2015)

  • Section 26 Review of Items of Business

    SECTION 26. REVIEW OF ITEMS OF BUSINESS. Every Ordinance, Resolution, Committee Report, and any other document to come before the Council for consideration must be filed with the City Clerk by 4:00 PM on the Tuesday before the Thursday on which the Council holds its regular meeting.

    As soon as practicable after receipt of items of business by the City Clerk, the City Clerk shall review the items of business with the Mayor and City Manager. Items of business determined by the Mayor or Manager to be routine City business, or easily resolved by the City staff, or of a nature that investigation by the City would be desirable in order to better determine how to proceed with that item of business, or of a nature that the matter be dealt with confidentially under applicable law, shall be referred as appropriate, to the City officer, department, City Council, Council Committee, or other agency for disposition. In such cases, the sponsor of the item of business shall be given written notification of the referral of the matter and such other pertinent information as the Mayor or City Manager shall determine to be appropriate. The Council shall be provided with a summary of these items of business and their disposition. The City Manager shall take reasonable measures to insure that these referrals are followed up. Items of business not resolved to the satisfaction of their sponsor, shall be placed upon the Council agenda by the Mayor, any member, or the City Manager.

    All items appearing on the Council agenda for the first time shall be referred by the Mayor to a Committee or Committees in accordance with its or their areas of concern as set forth in Section 22, Standing Committees, hereof for its or their consideration and report for the next meeting of the Council, unless more time is granted by the Council. Any item appearing on the Council agenda for the first time shall not be debated, and shall have no final action without suspension of the rules. Once more time has been granted on a matter, it shall remain on more time until placed on the committee agenda for action or a motion to call it out of committee passes. Notwithstanding any other provisions of these rules, Resolutions of a congratulatory, aspirational or ceremonial nature and items referred directly to a committee under this Section and then reported out may be debated and acted upon when they first appear on the Council agenda without suspension of the rules.

    (Amended 6-5-08, 11-1-2012, 11-21-2013, 2-18-2016, 1-18-2018)

  • Section 27 Readings or Ordinance and Resolutions

    SECTION 27. READINGS OF ORDINANCES AND RESOLUTIONS. Resolutions calling for the appropriation of unbudgeted funds and all Ordinances shall be read twice. The first and second readings to be by title only. On the announcement of a second reading, the question shall be voted on by a roll call vote. Such documents are to be posted on the public bulletin board in the City Hall entry way for one (1) week following each reading in Council. No item which has been the subject of a public hearing may be considered by Council on the same day as the hearing.

    (Amended 6-21-1973, 2-7-1980)

  • Section 28 Amended Ordinances

    SECTION 28. AMENDED ORDINANCES. If an Ordinance is amended in Committee, it shall be reported as an amended Ordinance. The Committee report shall explain the recommended amendments.

    (Amended 2-15-1990)

  • Section 29 Votes on Ordinances and Resolutions

    SECTION 29. VOTES ON ORDINANCES AND RESOLUTIONS. On passage of a Resolution calling for the appropriation of funds, or on the passage of any Ordinance, the vote shall be taken by roll call and entered in full upon the record. Every member shall be required to vote unless excused for conflict of interest by vote of the Council. The vote shall be for or against a pending Ordinance or Resolution and not on the report of the committee thereon.

    (Amended 1-18-2018)

  • Section 30 Annual Appropriation

    SECTION 30. ANNUAL APPROPRIATION. If a Councilor wishes to make an amendment to the proposed annual operating budget during the budget adoption process, the Councilor shall submit the text of the proposed amendment, including the line item(s) to be amended, to the City Clerk for inclusion on the Council agenda no later than 4:00 p.m. on the Tuesday prior to the Council meeting scheduled for the adoption of the annual budget. After the annual appropriation has been passed, subsequent expenditures shall not be authorized for any purpose without special appropriation therefore by affirmative vote of a majority of City Council. In such case said subsequent expenditure creates a City debt the affirmative vote of two-thirds of City Council shall be required. All such votes shall be taken by roll call.

    (Amended 6-5-2008, 11-19-2015, 1-18-2018)

  • Section 31 Appropriation of Unbudgeted Funds

    SECTION 31. APPROPRIATION OF UNBUDGETED FUNDS. After adoption of the budget, Resolutions calling for the appropriation of funds shall not be accepted by the City Clerk, unless accompanied by an explanation of the purpose of the appropriation and the funds to which it is to be charged.

    (Amended 4-20-1972, 3-15-1979, 2-7-1980)

  • Section 32 Report by Committee

    SECTION 32. REPORT BY COMMITTEE. All matters referred to a committee must be reported out of that committee at the next regular meeting of the Council except a matter which is the subject of a pending public hearing or unless otherwise ordered by a majority of the Council Committee members present. Written testimony with regard to a public hearing shall be accepted by the City Clerk up until 1:00 PM on the Tuesday immediately preceding the committee meeting. Written testimony with regard to any other business before the committee shall be accepted by the City Clerk up until 4:00 PM on the Tuesday immediately following the committee meeting in order to be included in the agenda of the City Council meeting. A matter which is the subject of a public hearing must be reported out of a committee at the next regular meeting after the hearing unless otherwise ordered by a majority of the Council Committee members present. If not reported as above, or if immediate actions is required, a motion by the City Council to call the matter out of committee will then be in order. Passage of that motion will place the matter before the Council for consideration. When the Chair of the Committee or the designee offers a motion to carry out the intent of the Committee report, a brief explanation of the committee's recommendation shall be verbally shared with the Council. Moving to carry out the intent of the committee report does not restrict the maker of the motion from speaking against the recommendation of the committee.

    (Amended 12-16-1976, 11-1-2012, 11-21-2013, 2-18-2016)

  • Section 33 Resubmission of Items Once Considered

    SECTION 33. RESUBMISSION OF ITEMS ONCE CONSIDERED. Once a final vote has been taken by the Council regarding the disposition of an item of business submitted to it, except for a reconsideration vote under these rules or the City Charter, the identical subject matter to that in the item of business so decided shall not be taken up again by the Council as an item of business during that calendar year, unless the circumstances pertinent to the item of business have changed substantially and a likelihood exists that a different disposition from that previously determined by the Council will result. During the course of review of items of business submitted to the City Clerk for presentation to the City Council, the Mayor shall, with the assistance of the City Manager, determine whether any of the items have previously been disposed of by the Council as set forth in this section and whether or not changed circumstances are present. In the event that the Mayor determines that an item of business has been previously disposed of by the City and circumstances are substantially unchanged, he or she shall refer the matter to the City Clerk for filing. The Council shall be so notified as in the case of other referrals under Section 26, "Review of Items of Business," of these Rules. Unless the Council shall cause additional action to be taken regarding the items of business so referred, the City Clerk shall notify the sponsor of the item of its disposition.

    (Amended 1-18-2018)

  • Section 34 Non-Public Session

    SECTION 34. NON-PUBLIC SESSION. As provided for in RSA 91-A:3, the vote on any motion to enter non-public session shall be by roll call, and shall require the affirmative vote of the majority of members present. All persons present except the Mayor, City Council, the City Manager, City Attorney and City Clerk, unless any are excused, shall leave the meeting, unless specifically requested to remain. A motion to seal the minutes of a non-public session shall be by roll call vote and shall require a two-thirds majority vote in favor.

    (Amended 6-5-2008, 1-18-2018)

  • Section 35 Suspension of the Rules

    SECTION 35. SUSPENSION OF THE RULES. Any provision of these rules not governed by the Charter, Statute, or Ordinance, may be temporarily suspended at any meeting of the Council, by a two-thirds vote of all members present. The vote on any such suspension shall be taken by roll call and entered upon the records.

    (Amended 6-5-2008)

  • Section 36 To Amend Rules

    SECTION 36. TO AMEND RULES. These rules may be amended or new rules adopted by a two-thirds vote of all members elected. Any such alterations or amendments shall be submitted in writing at the preceding regular meeting and shall be referred to the Planning Licenses and Development Committee. This requirement shall be waived only by unanimous consent, with a recorded vote of all members elected. Changes shall become effective upon passage.

    (Amended 11-20-1997)

  • Section 37 Procedure to Fill Vacancy

    SECTION 37. PROCEDURE TO FILL VACANCY. In the event that a vacancy occurs in the City Council or Office of the Mayor from any cause, the following procedure shall be followed to fill the vacancy.

    A.   When a vacancy occurs, the Mayor or temporary chairman (in the case of a vacancy in the office of the Mayor), in accordance with Sections 8, "Vacancies," and 19, "Mayor," of the City Charter, shall declare the office vacant at the City Council meeting immediately following the discovery of the vacancy.
    B.   When a vacancy is declared to exist, the Mayor or temporary chairman (in the case of a vacancy in the office of the Mayor) shall set a filing period no earlier than eight (8) days after the declaration. The Mayor shall cause publication notice of the vacancy in a newspaper of general circulation in the City and establish fourteen (14) day period
    exclusive of the date of publication within which time candidates may file notice of their intent to seek election to the vacant office. The filing period shall end at the close of business of the City Clerk’s office on the fourteenth day.
    C.   The City Council shall choose a qualified person at the next regular meeting of the City Council after the close of the filing period, at which time an election shall be held. 
        
    The following procedure shall be followed on the date of the election:

    1.   The Mayor, or temporary chairman in the case of a vacancy in the office of the Mayor (see Section 6, "Temporary Chairman," of the Rules of Order), shall declare the field of candidates for the vacancy.
    2.   Each candidate will be given five (5) minutes to address the City Council relative to his/ or her candidacy. No questions will be asked of the candidates by the City Council and immediately upon completion of the last candidate's presentation, the City Council will proceed with the process of filling the vacancy.
    3.   In the event that there are more than two candidates, there shall be a primary vote of the City Council to narrow the field of candidates to two (2). The two candidates receiving the highest number of votes following an initial vote will be declared the finalists for election.
    4.  The final vote will be conducted and the candidate receiving the votes of a majority of the elected City Council will be declared the winner.
    5.  Voting shall be by roll call vote, each City Councilor stating the name of his or her choice. In the event that a City Councilor does not wish to vote for any candidate, he or she shall vote "No". In the event that no candidate for the vacancy receives a majority vote of the elected City Council then the Mayor or temporary chairman shall establish an additional fourteen (14) day period within which candidates may file notice of their intent to seek election to the vacant office, and an  election shall be held as provided above, including publication notice.
    6.  Following the successful result of an election, the prevailing candidate shall take the oath of office.


    (Amended 4-17-1997, 11-1-2012, 1-18-2018)

  • Section 38 Rules of Order

    SECTION 38. RULES OF ORDER. "Roberts Rules of Order," as amended, shall govern points of order not covered herein.

  • Section 39 Council Policies

    SECTION 39. COUNCIL POLICIES. Policies to be introduced to the City Council governing the operations of the City Council shall be in the form of a Resolution and, upon its adoption; they shall be indexed and appended to the Rules of Order for ease of reference. A Council policy shall remain effective until superceded by a vote of the City Council. When an issue comes before the City Council, which it believes has merit, but which is inconsistent with an adopted policy, the City Council shall first consider an amendment to the policy before considering the issue at hand. The City Council may, from time to time on its own initiative, or when so requested by City Staff, review adopted policies and determine whether to keep the policy, to revise the policy, or to rescind the policy.

    (Amend. of 2-2-2006, 1-18-2018)

clock on main street
© 2018 City of Keene All rights reserved.