Library building

Meeting Rooms

The meeting rooms at the Keene Public Library are available for use by non-profit, civic, cultural, charitable and social organizations in Keene, subject to the following conditions and procedures.  Library meeting rooms have a maximum capacity of 16 people with the exception of Huntress Auditorium, which has fixed seating for 76.  Spaces accommodating up to 240 people are available on a different fee schedule.  Find information about the Library's large event spaces here.

  1. All scheduling must be done at least one week in advance. Meetings may be scheduled for up to 6 dates in advance.

  2. Fees: All fees must be paid one week in advance (see attached Fee Schedule). There will be no charge for use of the rooms for public meetings between 9:00 a.m. and 6:00 p.m. Monday through Thursday, and between 9:00 a.m. and 5:45 p.m. on Fridays. Generally fees are incurred after 6 p.m. weekdays, all day Saturday, and for meetings that are not open to the public.  See the Policies page for details about meeting room use.

   3. Please check in at the Circulation Desk for directions and access to the room.

   4. No organization or individual shall be permitted to solicit donations or sell any item in the Library.

   5. Priority in scheduling will be given to Keene Public Library sponsored programs.

   6. By order of the fire department, each meeting room has a maximum capacity. Please ask for that specific information when booking a room.

   7. Food and drink is permitted within the meeting rooms only. Any food or drink debris must be removed by the reserving group, bagged up securely and taken to the Circulation Desk. Rooms must be left in a neat and orderly condition. A cleanup fee may be charged for rooms left in a disorderly condition. The individual who completes the registration form will be held responsible for damage.

  8. Library staff is not available to change the room arrangement or to provide support services such as carrying equipment or materials into or around the Library, operating audio-visual equipment, or making photocopies.

   9. Groups must state their sponsorship and are prohibited from making statements in their advertising or meeting announcements that suggest Library sponsorship or endorsement. Inquiries from the public concerning specific programs will be referred to the sponsoring organization.

  10. Neither the name nor the address of the Library building may be used as the official address or headquarters of an organization.

  11. All persons and organizations using the City of Keene Public Library meeting rooms shall possess any and all licenses, rights or other permission required by law to prevent infringement and/or the unauthorized use of any trademarks, copyrights, and/or other intellectual property rights.

  12. Adequate adult supervision of minors is required at all times.

  13. Smoking or other fire hazardous materials such as candles, matches, or incense are not permitted on the premises.

  14. Failure to comply with these rules will result in denial of use.

Photos of Meeting Rooms

Meeting Room Reservation Form

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